Dimensions, placement, file quality and a controlled revision.
Show the finished intent
Include the artwork file and a simple placement mockup. A vector file can help preserve shape, but the sales team should confirm the accepted format for the proposed process.
Record the scale
State width and height, measurement units, placement area and any small detail that must remain readable.
Keep a controlled version
Name the file revision, color references and approval owner. Confirm that all artwork and marks are authorized for the intended use.